Find Bell County Clerk Records

Bell County County Court Clerk

The Bell County Fiscal Court elected officials page names Debbie Gambrel as County Court Clerk. The Bell County Clerk website describes clerk services that are different from court case management: deeds, corporate records, liens, marriage licenses, vehicle services, elections, and other county office work. Kentucky's court case records are kept through the Circuit Court Clerk, so the first decision is whether the requested record is a court file or a county clerk record.

The County Court Clerk has two public office locations. The Pineville office is at 101 Courthouse Square, Suite 200, Pineville, KY 40977. The Middlesboro office is at 1475 Highway 25E, Suite 4, Middlesboro, KY 40965. The mailing address is P.O. Box 157, Pineville, KY 40977. The main phone is 606-337-6143, and the Middlesboro phone is 606-248-1172. The clerk email captured in the research is Debbie.gambrel@ky.gov.

Bell County Clerk Record Types

The County Court Clerk records page and Kentucky.gov profile identify several county record categories. The Deed Room offers legal document recordings including deeds, mortgages, liens, and marriage licenses. The records page also lists condominium records, corporate records, plats, open records materials, and links to eCCLIX/DOC Alert. These are not the same as criminal, civil, divorce, traffic, or probate case files filed in Kentucky Court of Justice courts.

• Marriage licenses: issued and recorded through the County Court Clerk, with certificate copies from June 1958 forward also available through Kentucky OVS.
• Land records: deeds, mortgages, liens, plats, and related recorded documents are clerk records.
• County open records: requests for non-court county records use the county clerk or the office that holds the requested agency record.
• Vehicle and election services: the County Court Clerk handles county clerk functions outside the court case file.
• Court case records: Circuit, Family, District, and Business court files are handled by the Bell County Circuit Court Clerk.

Bell County eCCLIX Searches

The Bell County Clerk records page links to eCCLIX / DOC Alert. The research captured a very specific access rule: private citizens may use the service for Bell County records for personal reasons with no commercial gain, may search only Bell County records, are limited to five searches per day, and are not charged for that service. That limit should guide expectations before relying on eCCLIX as a broad commercial records platform.

eCCLIX is most relevant when the record is a County Court Clerk record, such as a deed, mortgage, lien, corporate record, plat, or related recorded paper. It is not a substitute for the Kentucky Court of Justice docket search or a Bell County Circuit Court Clerk copy request. A person looking for a divorce decree, criminal judgment, traffic disposition, probate order, or civil case pleading should use the court clerk route even if the case also involves property that later appears in county land records.

Request Bell County Clerk Copies

Certified copy needs depend on the record. A certified marriage license copy or recorded deed copy is a County Court Clerk issue. A certified judgment, divorce decree, criminal order, probate order, or District Court file copy is a Circuit Court Clerk issue. Before sending a request, identify the record type, the office that created or recorded it, and whether a certified copy is required for legal use.

1. Decide whether the record is a county clerk record or a state court case record.
2. Gather names, date range, document type, book/page or instrument number if known, and the requested copy type.
3. Call the Pineville or Middlesboro clerk office to confirm current fee, delivery method, and whether identification is needed.
4. Use the office counter, mail address, contact form, open-records material, or eCCLIX route when the clerk confirms that channel fits the request.

County Clerk Contact Form

The Bell County Clerk contact page includes a web contact form. It is useful for routing a question to the clerk, but the research did not show it as a substitute for a formal court filing or certified-copy order. For official copies, confirm current submission steps and fees directly with the clerk office.

The form fields are broad, so the message should name the office need as clearly as possible. A marriage-license question should say it is about a marriage license. A deed or lien question should give the party names, approximate recording date, and any instrument details already known. A court case question should be redirected to the Circuit Court Clerk because the County Court Clerk does not keep Kentucky Court of Justice case files.

Bell County Clerk Fees

The research found some clerk fee and payment facts, but it did not locate a complete Bell County fee schedule for every copy or recording service. The safest practice is to call before mailing payment or relying on an old web snippet. The known fee items below come from the official clerk research and should not be expanded with generic statewide amounts.

Bell County Clerk Routing

Record routing in Bell County is more important than the office names suggest. The County Court Clerk is the right office for the marriage license itself, county land recordings, liens, plats, corporate records, and many county clerk open-records materials. The Circuit Court Clerk is the right office for divorce decrees, probate court orders, criminal dispositions, traffic court dispositions, civil judgments, and any case file created by Circuit, Family, District, or Business court.

Some matters cross both offices. An estate may have a District Court probate file with the Circuit Court Clerk and a deed or lien recorded with the County Court Clerk. A divorce may have a Circuit Court decree and a later deed recorded by the County Court Clerk. A name search in one office may not find the record held by the other, so use the record type, not only the person's name, to choose the first access channel.